The product

Rory watches your business,
and does the admin.

It plugs into the email and tools you already run, reads everything coming in, and works out what actually needs you. Then it drafts the reply, the quote, the variation. You tap approve, and Rory does it and logs it back to your systems. No migration, nothing new for the team to learn. Here's exactly how. New here? Start with what an AI administrator is.

Book a 15-min demo → See how it works ↓
Where Rory lives

On your phone at the fence line.
On your desktop in the office.

Rory is one product in two places, on iOS, Android and the web. On site you talk to it. In the office you work from it. That boundary, between the job agreed on site and the record back at the desk, is exactly where changes used to get lost.

HEY RoryListening

“Log a variation on Kennedy St, client moved the window, about three grand”

Variation · Kennedy St

Relocate window to west elevation. Est. $3,000.

Approve & log

Saved offline · will sync when you're back in range

On site · iOS & Android

Talk to it. Don't type.

Log a variation by voice, snap a photo of a defect, ask where a job's at, approve a draft in one tap. Built for the fence line, where everything's verbal and your hands are full. Works with no signal and syncs when you're back in range.

Rory · Today
Approval

Marble benchtop quote · $14,200

Kitchen Retrofit

Overdue

Council RFI, no reply 11 days

Overdue vs their usual 9

Variation

Kennedy St · $3,000

Just logged from site, by voice

In the office · Desktop

Work from it.

The whole picture on the big screen. Rory has read the inbox and sorted it, drafted the replies and the quotes, and flagged what needs you. You review, approve, and dig into any job. The change logged from site is already here, waiting.

How it works

The whole thing is one loop,
running all day.

Everything else on this page is detail. This is the shape of it, on every email, every job, every change that lands.

1

Watches

Reads every email, text, drawing and doc across your tools, all day. Nothing lands without Rory seeing it.

2

Sorts

Works out what actually needs you versus what you're just copied on, and flags the money at risk.

3

Drafts

Writes the reply, builds the quote off live supplier pricing, logs the variation. Ready to go.

4

You approve

One tap. Rory sends it, updates AroFlo and your sheets, and records what it did. Nothing moves without you.

Onboarding

Before Rory does anything,
it learns how you work.

In its first week, Rory builds the same context a good admin hire would, except it reads everything and forgets nothing. Three maps, drawn from your real work, not a template.

01 · Your team

Who owns what, and who decides

Rory maps your org: which person runs which projects, who approves a variation, who to escalate to when something stalls.

  • Project owners and their jobs
  • Who signs off on what
  • Who to chase, and who to tell
02 · Your process

Your stages, not a template

Rory learns the stages your jobs move through and where each one sits today, so it knows what comes next for every one.

  • Your real stages, named your way
  • Where each job sits right now
  • What "done" looks like at each step
03 · Your voice

Your tone, suppliers, habits

Rory learns how you write, who you buy from, and how you chase, so everything it drafts sounds like you wrote it on a good day.

  • How you word an email
  • Your suppliers and subbies
  • How and when you follow up
What that builds

By the end of week one,
Rory has a map of your business.

Who owns which projects, where each job sits, and the stages it moves through. Not a generic pipeline, yours. From then on, Rory knows who has the ball on every job, and who to nudge when it stalls.

Who owns what
YouBuilder / owner
MiaProject manager
DaveOffice admin
Where each job sits
Kitchen RetrofitYou · On site
Office Fit-outMia · Quote
Henderson SlabDave · Invoiced
Your stages, not a template
Lead
Quote
Won
On site
Invoiced
Closed

Rory moves each job to its next stage, and tells the right person the moment it needs them.

Projects

A healthy job stays quiet.
The ones that need you rise up.

Rory isn't another dashboard to go check. It reads every job against your email and only surfaces the exceptions: what needs you versus what you're just copied on, the money at risk, a contact who's gone quieter than their usual, and the change that's landed but isn't in your system yet. A quiet job means it's fine. What's on the board is what needs you.

Kitchen Retrofit3
On site

Steel variation flagged from the engineer's email. $4,200, waiting on your sign-off, and not in AroFlo yet.

Needs you

Detected 2h ago
Office Fit-out
Quoting

Switchboard pricing came back from the sparky. Everything's here to build the quote.

Needs quote

Updated 4h ago
Henderson Slab1
Invoiced

Invoice #1042 sent 21 days ago, still unpaid. This client usually pays inside 14. Chase drafted.

At risk

Updated 1d ago
Coastal New Build
Framing

Frame inspection booked Thursday. Truss delivery confirmed for Monday morning.

On track

Updated 30m ago
Bathroom Reno2
Waterproofing

Waterproofing sign-off is overdue. The tiler can't start until it clears.

At risk

Updated 3h ago
Warehouse Extension
Approvals

Council RFI out 11 days. They normally reply in about 9, so it's overdue. Follow-up ready to send.

Blocked

Updated 2d ago
Deck & Pergola
Scheduling

Materials priced at the supplier. Just waiting on the client's colour choice.

On track

Updated 5h ago
Each morningbefore you're on the tools

You start the day knowing
what needs you, and what can wait.

Work keeps moving while you're off the tools. Each morning Rory turns it into one short brief: what happened overnight, and the few things that actually need you today.

00 · Daily brief

One read, and you're across the whole business

No scrolling back through last night's emails to work out what you missed. Rory reads your inbox, calendar and connected tools, ranks what matters, and writes it up like a short report. Open it with your coffee, tick off the few things that need you, and get on with the day.

The Monday Brief
The Henderson slab quote needs sign-off, and a variation landed on the Office Fit-out.
Everything else can wait
Start with the benchtop · $14,200 Open inbox · 12 Built from 14 signals · 6:04 am
Top to-dos 3 of 8 · rest in inbox
Approve marble benchtop quoteYou're the blocker Kitchen Retrofit · $14,200 · not in AroFlo
Call the building inspector back Henderson Slab · waiting since Thursday
Calendar Sparks Electrical confirmed for Monday
The firehose

Two streams of work,
and Rory watches both.

The work that comes at you, and the work you have to start. Both run all day, every day. Rory reads both streams against your jobs and turns them into the actions below.

Coming at you Rory catches it as it lands
Responding to emails and requests Following up subcontractors Client requests for information Handling variations and change orders Council and compliance queries Scheduling conflicts and rescheduling trades Defect and warranty requests Supplier order issues Site access and safety incidents
On you to start Rory keeps it moving
Quoting Sending invoices Progress claims and payment schedules Scheduling trades and deliveries Ordering materials ahead of stage starts Sending progress updates to clients Chasing outstanding payments Preparing contracts and scope documents Booking inspections Licence and insurance renewal tracking End-of-stage documentation and sign-offs
Through the dayas work lands

Your inbox, sorted into what needs you
and what you're just copied on.

Some days bring 20 emails, some bring 100. A few actually need you, most you're just copied on. Rory reads every one against the job it belongs to, sorts one from the other, then drafts the replies and next steps for you to approve.

01 · Emails

Drafts and sends replies from your mailbox

Rory reads incoming emails, understands the project context, and writes a reply for your review. Approve it, Rory sends it from your email. No copy-pasting, no blank-screen staring at 9pm.

Email draftDraft ready
Toquotes@stoneandsurface.com.au
SubjectRE: Quote #Q-4821: Marble Benchtops · Approved
We're happy to approve quote #Q-4821 for $14,200 for the Calacatta marble benchtops. Please confirm the 4-week lead time and send through your production schedule. Kind regards
Sent from your mailbox on approve. Nothing sends without you.

02 · Variations

Catches the money before it disappears

Rory reads emails and conversations for scope changes, creates a variation with an estimated value, and tracks it through quoting, approval, and invoicing. The revenue that used to slip through the cracks now has a system.

VariationFlagged
ProjectKitchen Retrofit
TitleAdditional structural steel · load-bearing wall
Est. value$4,200
SourceDetected from engineer's email
Flagged by Rory · provenance kept · Detected, Quoted, Approved, Invoiced

03 · Follow-ups

Chases what's gone quiet, on each contact's clock

Rory tracks every outbound request and learns how fast each contact really replies. When the sparky's gone quiet against their own normal, Rory drafts the chase and keeps at it until you get an answer. The follow-up system your memory can't be.

Follow-up emailDraft ready
Tomike@sparkselectrical.com.au
SubjectFollow-up: Switchboard quote · Office Fit-out
Just following up on our quote request from last week for the switchboard relocation. Could you send through pricing when you get a chance? We're locking in trades for next fortnight.
Reply patternOverdue
MikeUsually replies in ~2 days. Silent for 5.

04 · Updates

Keeps the project schedule and notes in sync

A carpenter confirms he's on for next Friday. Rory logs it in your project schedule and the job's notes in AroFlo. The rest of the crew sees the update without anyone retyping it.

Schedule updateAdded
ProjectHenderson Reno
CrewMike's Carpentry · Frame
DateFri 23 May · 7:30am start
SourceMike's confirmation by email
Added to the schedule · AroFlo note logged · crew notified
On demandwhen you need work started

When you need work started,
just say HEY Rory.

By text at your desk, or by voice from the ute. Tell HEY Rory to draft a quote, raise an invoice, log a variation, or send a client update. Rory builds it from your job context and live supplier pricing, then you approve and Rory executes. This is Rory doing the work.

Morning.
What's happening on site?
Tap and talk
Log a variation on Kennedy StDraft the switchboard quoteWhat's waiting on me today?
Type instead
Rory heard
R "Log a variation on Kennedy St, client wants the window moved, about three grand." Drafted as a $3,000 variation against Kennedy St, priced off your live supplier rates. The recording stays attached as evidence.
Approve, Rory runs the plan Nothing is sent until you approve.
At the end of a jobwhere the pain piles up

Everything left to close the job,
in one list.

The last stretch is where jobs get painful: chasing councils and consultants, reconciling the money, hunting down certificates. Rory gives every job a live closeout list, built from what it already tracks. When the list is empty, you're ready to close.

05 · Closeout

Nothing left on the table when you hand over

Who you're waiting on, grouped by council, client and subbie. The variations still unbilled, with their dollar totals. The replies gone quiet, with how long they've sat. The certificates still missing. Rory keeps the list current, so the last 5% of the job stops quietly costing you.

Outstanding to closeKitchen Retrofit
WaitingCouncil · occupancy certificate, chased 3d
Unbilled2 variations · $6,400
No replyTiler, defects list · 8 days
MissingWaterproofing certificate
4 items to close · $6,400 unresolved
Office Fit-outReady to close
Nothing outstanding. Every variation billed, every certificate in.
Proves its keep

Rory adds itself up.

The hardest question about any tool is "can you actually quantify that?" Rory answers it for you. It tallies every variation it caught and the dollars beside it, every follow-up that got a reply, and the hours it saved. The number in the app and the number in your monthly report come from the same sum.

  • Variations captured, with the dollars beside them
  • Follow-ups chased, and the replies actually obtained
  • Hours saved, always labelled as an estimate
Impact

$18,600

across 7 variations · ~11 hrs saved · since March

7Variations captured
22/34Chases that got a reply
18Briefs prepared
30 days90 daysAll time

Hours saved are an estimate.

What it adds up to

You've seen the how.
Here's what it gets you.

Every part of Rory is here to lift one real cost of running jobs off your shoulders.

01

Get paid for everything you do

Every variation caught, quoted and chased. The margin that used to leak through the cracks now has someone watching it.

02

Nothing slips

Your morning brief, your ranked inbox and automatic follow-ups mean no client, deadline or order falls through.

03

Your evenings back

The admin is all but done before you touch it. Approve from the couch, not the kitchen table at 9pm.

04

Always know where you stand

Every job, every stage, one view. You never get caught out by "where's that one up to?" again.

05

Look sharp, win more work

Fast, professional replies and quotes go out while the lead is still warm, so more of them turn into jobs.

06

Grow without it falling apart

Your business stops living in your head. Hand off, delegate, and take a day off without it all stopping.

What every Rory comes with

Everything you'd want,
nothing you'd worry about

Rory does a lot, but it never goes off on its own. Here's what comes with every Rory, day one.

Drafts every action. Nothing sends without your approval
Every email and action is logged so you can check what Rory's done
An impact ledger that tallies Rory's value, in the app and your monthly report
Your data stays yours. Rory only gets the access you give it
Built for Australian building businesses, residential and commercial
A real person behind it. Email the founder, get a reply
Getting started

How a Rory joins your team

Start with one person. Add the rest of your team when you're ready. Each person plugs their own Rory into their own work.

1

Plug your Rory in

Connect your inbox, your jobs, the tools you already use. Rory reads first. Nothing changes in your workflow yet.

2

Your Rory learns your work

Your jobs, your contacts, your tone, who you chase and when. Rory builds context the way a new admin hire would in their first fortnight.

3

Approve and run

Every draft comes through you first. Nothing happens that you didn't sign off on, from your very first day.

See where the margin’s
slipping on your jobs.

Book a 15-min demo. We'll look at your actual workflow and show you where Rory would catch what's slipping, for you and every person on your team.

Book a 15-min demo → Just have a question? Reach out

No commitment. No sales deck. Just a conversation about your admin.