Rory Tools · Extra check

Paste the client's email, a text, an architect's instruction or a note from site, with what's in your scope. Each item comes back called extra, in scope or unclear, with the reason, the date written notice is due and a running total of unbilled extras on the job.

Free tool A free tool from Rory Tools. No account needed. It works on what you paste in — Rory, the product, watches every job for you.

Add to ChatGPT Coming soon Add to Claude Coming soon

Find Rory Tools in ChatGPT or Claude

What comes back

Three things that came in on one day, checked against the scope.

A job in NSW. The contract gives 5 business days to give written notice of a variation, and the builder entered that once for the job.

Text from the client · Thu 1 Oct

Hey, can we move the island bench 600mm towards the window? Sorry, I know it's late!

Your scope saysJoinery as per drawing A-201 rev C

Island bench moved 600 mm Looks like an extra

Why
Not in your scope: joinery is "as per drawing A-201 rev C", and the bench is set out on that drawing.
Notice due
Fri 9 Oct5 business days, from your contract. Skips Labour Day, Mon 5 Oct.
Your price
$2,350You put the number on it. The written notice is drafted, ready to check and send.
Unbilled extras
$6,400On this job, including this one.

Architect's instruction · Thu 1 Oct

Please change the main bathroom floor tile to the Carrara 600 × 600 on selections schedule rev B.

Your scope saysFloor tiles: PC allowance $45/m² supply

Bathroom floor tile changed Unclear

Why
It's an extra only if the Carrara tile costs more than your $45/m² allowance. Check the supply price before you call it.
Notice due
Fri 9 OctIf it turns out to be an extra.
Unbilled extras
$6,400On this job, unchanged until you confirm it.

Note from site · Thu 1 Oct

Sparky asked about the extra double GPO in the laundry. It is on E-01 rev B.

Your scope saysElectrical as per drawing E-01 rev B

Double GPO in the laundry In scope

Why
It's on drawing E-01 rev B, which is in your scope. No notice needed.
Unbilled extras
$6,400On this job, unchanged.
Why it lives in ChatGPT and Claude

Calling an extra means reading the email against your scope.

Whether something is an extra comes down to the words: the drawing numbers in your scope, the allowances, what was in and what was left out, and what the client actually asked for. No form on a website can do that reading. ChatGPT and Claude can, so the check lives where you paste the email.

ChatGPT or Claude reads it and makes each call, with the reason. Rory Tools does the parts that have to be exact: the date notice is due in business days, with your state's public holidays taken out, the dated log of every item, and the running total of what's unbilled. Those come out the same way every time.

Try asking

Copy one of these into ChatGPT or Claude.

Add Rory Tools first. Paste your scope and the email, text or note along with it.

Add to ChatGPT Coming soon Add to Claude Coming soon

Find Rory Tools in ChatGPT or Claude

The limits

What it does, and what it won't.

What Rory Tools gets right for you

  • The notice date in business days, from the notice period you enter, skipping your state's public holidays
  • A dated log of each item: what came in, when, the call and the reason
  • A running total of unbilled extras on the job
  • The written notice to your client, drafted for you to check and send

What it won't do

  • Give legal advice
  • Read or interpret your contract. You enter the notice period from it
  • Price your work. You put the number on each extra
  • Send the notice. You check it and send it yourself

Templates and calculations only — not legal, financial or professional advice. Check everything against your contract and the law, or get advice, before you rely on it or send it. Folkware isn't responsible for how you use it. Read the terms.

Extra check FAQ

Questions about the extra check.

Yes. Add Rory Tools in ChatGPT or Claude and use it. You don't need an account with us.

You tell it. Look up how long your contract gives you to notify a variation, enter it once for the job, and Rory Tools counts the business days from the day the request came in. It doesn't read or interpret your contract.

Monday to Friday, skipping the public holidays in the state the job is in. So in NSW, a request on Thursday 1 October with five business days runs to Friday 9 October, because Labour Day falls on the Monday.

Each item, the date it came in, the verdict and the reason, the date notice is due and the price you put on it. The running total adds up what's unbilled on the job, so you can see it before the next progress claim.

No. It drafts the written notice for you to check, change and send yourself. Nothing goes to your client from Rory Tools.

It can. It tells you why it made each call, so you can see where it went wrong, and anything it can't tell from what you gave it comes back as unclear rather than a guess. You know the job. Check your scope and your contract before you send anything.

Rory catches these
on every job.

This checks what you paste in. Rory reads your inbox and new drawings on every job as they land, catches the extra before it slips, and drafts the variation for you to check.

See Demo Join Waitlist

Nothing sends without you. See how Rory works Email Kosta

Join Waitlist See Demo